Posted: Monday, January 15, 2018 2:24 AM
The Administrative Assistant provides administrative support for the grantmaking functions and related activities of program officers of the Hall Family Foundation and administers the Hall Family Foundation Scholarship Program. This position involves the use of a database to track grant applications from non:profit organizations in the local community, requires contact and communication with various levels of management, both within and outside of the organization, and deals with confidential information from time to time.
More specifically, the person filling this position will enter requests and contact information into the grant database, finalize draft letters, distribute letters and checks to grantees, manage flow of mail and phone calls, greet guests, schedule meetings, order supplies, maintain files, make travel arrangements and file expense reports and prepare and distribute board books for quarterly meetings.
This position also administers the Hall Family Foundation Scholarship Program. This requires working with an outside vendor to maintain the website and download data into an Access database. The position issues internal communication to promote the program to Hallmark employees, provide applicants, nominators and schools with pertinent information as well as obtain needed information, enter data for awardees, coordinate and prepare materials for the scholarship committee and distribute checks and letters to all recipient schools.
We also rely on this position to process monthly expense payments and matching gifts, research historical activities and past payments, assist with compiling information needed for planning, and performing miscellaneous reporting using the grants database and Excel.
Enrich your career by enriching the lives of others. At the Hall Family Foundation, a private philanthropic organization dedicated to enhancing the quality of life for those who live in the Kansas City metropolitan area, we work toward a mission to enrich the community, help people and promote excellence. We invite you to learn more about the Hall Family Foundation at our website, hallfamilyfoundation.
This position has a part:time schedule of 24 hours per week
To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload, or by completing the work experience and education application fields. Accepted file types are Microsoft Word (DOC or DOCX), PDF, HTML, or TXT. Individual file size attachment limit is 10 MB.
In compliance with the Immigration Reform and Control Act of 1986, Hallmark Cards, Inc. and its subsidiary companies will hire only individuals lawfully authorized to work in the United States. Hallmark does not generally provide sponsorship for employment. Employment by Hallmark is contingent upon the signing of the Employment Agreement, signing of an agreement to arbitrate in connection with the Hallmark Dispute Resolution Program, completing Form I:9 Employment Eligibility Verification, passing the urinalysis drug screen, education verification and satisfactory reference and background checks.
:High School Diploma, GED or equivalent
:2+ years work experience as an Administrative Assistant
:Proficiency in Microsoft Word, Excel, Powerpoint and Outlook (external candidates will be tested during on site interviews.)
:On:the:job training in using a grantmaking database (GIFTS Online)
:Warm, inviting, customer:oriented communication skills on the phone and in:person
:Ability to work independently and proactively as part of a small team, cooperation and flexibility are expected of this position
:Able to work as a self:starter with minimum supervision or direction, takes initiative even when not asked
:Tact and courtesy in communications with both internal and external customers of the Foundation
:Ability to handle confi
• Location: Kansas City
• Post ID: 38275532 kc